ORDER INFORMATION

General requirements to the fair copies
  1. The basic material is provided on CD-R, CD-RW, DVD-R, DVD-RW discs as well as on any USB, FireWare It is required to identify the carriers and specify their type and quantity in the order sheet.
  2. The basic material should be provided for Mac and PC as :

а) PS – files (preferably Composite);

  1. b) PDF- files (preferably Composite);
  2. c) layout/makeup – to be individually specified with the Customer (the makeup programs are as follows: Adobe InDesign, QuarkXpress and Adobe Page Maker).
  3. The printout copies of the layout signed by the Customer provided with the cutting marks and the numbered pages are required.
  4. The color model CMYK. Total Ink (the total ink) in patterns and the equal color area should not exceed 310%. As Total Ink is different for different kinds of paper, it is required to agree on it with the production managers of the printing company. The max. recommended total ink pct. for Super Black (e.g., the equal color area) is as follows: 220 %; for Cyan – 40%; for Magenta – 40%; for Yellow – 40%; for Black – 100%, it may be 70% for Cyan as and 100% for Black.
  5. All the material files should be stored in the same folder. The Cyrillic alphabet in the disc names and files is not accepted. The files of the material may not be equally. marked
  6. The Separation and Composite CMYK files PS (PDF) are not to be used in the same order.
  7. Trapping should be accorded special priority. The Customer has to correct the text by “Default” and «Multiple” (for the program QuarkXpress).
  8. The back thickness for the cover should be approved by the production managers of the printing company. The vector files used during the makeup process in QuarkXPress or Page Maker should be made via Adobe Illustrator and have the format of EPS 8 version, as for the font objects they should be curved.
  9. Trapping is not set at the output of the files Composite CMYK) PS and
  10. In the 5 color printing process Pantone inks should be paid special attention. If a few orders are printed by 5 colors on one printing sheet, the ink name Pantone in all PS and PDF files is to be the same.
  11. At the output of the Composite CMYK printing files it is not possible to use the Spot colors, they are to be transferred to the color model
  12. The files generated by 1 color are not accepted (e.g.,: 001-cyan.ps, 001-magenta.ps и т.д.)
  13. Attention!!

We do not take responsibility for printing authenticity for the PS files generated via CorelDraw!

  1. OOO Polygraph-zashchita SPb is neither liable for the printing of the materials in the format different from the one specified above nor accepts claims relating to quality.
  2. Names (numbers) of the brand colors are given in the written form.

The following format files can be accepted for manufacture of the plates:

 

  • PDF (version 4 with the options of correction, the fonts are accepted);
  • EPS or PS (the fonts in curves);
  • Adobe Indesign (Collect*);
  • QuarkXpress (Collect*);
  • Adobe Pagemaker (Collect*);
  • Adobe Photoshop: PSD or Tif (JPG is not accepted).

 

* Collect provides transfer of the basic layout, images and fonts.

The list of the documents for the Customer to place an order for:

Strict accounting forms or any printing products
  1. A letter of request signed by the Director and the Chief Accountant of the Customer. The letter is necessarily to be registered and assigned a number;
  2. A certified copy of Articles of Association** or any other foundation document (according to the company’ business structure);
  3. A certified copy** of the State Registration Certificate of legal entity;
  4. A certified copy** of the taxpayer certificate;
  5. Should the activity of the company be licensed, it is required to submit a license certified copy** for this kind of activity;
  6. A properly registered letter of attorney, if required;
  7. A passport copy (of the 2d and 3d pages) of the person given a power of attorney;
  8. A certified copy** of the Customer’s document confirming the powers of the Director (a record, a resolution)**** and the Chief Accountant (an order) of the Customer;
  9. A sample of the required form signed by the Customer;

______________________________________________________________ * In particular cases the production department manager is entitled to take a decision what documents should be submitted by the Customer to identify the order validity. ** In case of big orders (for 10 000 rub.) it is possible to submit copies certified by the Customer instead of the certified copies of the documents; *** The customer should certify the copies of the documents in the order as follows:  «For a true copy. Official capacity of a manger. Full name. Signature, date, stamp». A multi-page document is necessarily bound; the pages except the last one are numbered; on the back side of the last page at the binding line there should be the certificate of proof as follows: «For a true copy. Totally ___ (the quantity given in writing) pages are bound and numbered. Official capacity of a manger. Full name. Signature, date, stamp. **** In case of huge orders (for 1 000 000 rub and more) there should be a certified copy of the document.

Promissory note
  1. A letter of request signed by the Director and the Chief Accountant of the Customer. The letter of request is necessarily registered and assigned a number by the Director Secretary.
  1. Notarized copies of the Articles of Association or the other foundation document (according to the business structure).
  2. A notarized copy of State Registration Certificate of a legal body.
  3. A notarized copy of Certificate of Registration of a legal body with the Tax Authorities.
  1. Should the company’s activity be licensed, it is required to provide a notarized copy of the license for the activity.
  2. A copy of Regulations of the promissory note issue certified by the Customer*.
  3. A properly constructed power of attorney, if required.
  4. A copy of the 2d and the 3d passport copies of an individual given a power of attorney.
  5. A copy of the document confirming the Director’s (records, a resolution)** and the Chief Accountant’s (an order) authorities certifies by a Customer*.

__________________________________________________________________________

* The Customer certifies the document copies in the following order: “For a true copy. Capacity of a manager. Full name, signature, date, stamp”.

A multi page document is bound. The document pages are numbered, on the back side of the last page at the binding line there is a statement of certification as follows: “For a true copy. Totally __________ (the quantity given in writing) sheets are bound and numbered. Capacity of a manager. Full name, signature, date, stamp.

** In case of the order amounting to 1 000 000 and over rub. there should be provided a notarized  copy of the document.

Certificate of deposit
  1. A letter of request signed by the Director and the Chief Accountant on the part of Customer, registered and assigned a number by the Director Secretary.
  2. Notarized copies of the Article of Association or any other foundation document (according to the business structure of the company).
  3. A notarized copy of Legal Body State Registration Certificate.
  4. A notarized copy of the certificate confirming registration for tax purposes.
  1. Should the company’s activity be licensed, it is required to provide a notarized copy for the activity.
  2. If the credit company orders savings (depositary) certificates, it is required to provide a certified copy (by the Customer)* of Conditions of Issue and Circulation Certificate registered by the registering authority (according to the letter of the Central Bank of the Russian Federation as of the 10th of February, 1992, no. 14-3-20. The said Issue Conditions refer to the date of the resolution about the certificate issue and the name of the credit company that concluded and confirmed the Conditions. The Conditions are to be signed by the Director of the credit company and be marked by the registering authority.  All the amendments and/or additions entered by the credit companies to the said Conditions and/or the certificate layout sheet are made via registration of new conditions of issue.
  3. A sheet layout of a certificate form signed by the Customer.
  1. A properly constructed power of attorney, if required.
  2. Copies of 2d and 3d passport pages of an individual granted a power of attorney.
  1. A document copy certified by the Customer* confirming the Director’s (records, a resolution)** and the Chief Accountant’s authorities (an order).

__________________________________________________________________________

* The Customer certifies the document copies in the following order: “For a true copy”. Capacity of a manager. Full name, signature, date, stamp.

A multi sheet document is bound. All the sheets are numbered; at the back side of the last sheet at the binding line there is a statement of certification as follows: “For a true copy”. Totally bound and numbered ______________ (the sheet quantity given in writing). Capacity of a manger. Full name. Signature, date, stamp.

** In case of the order amounting to 1 000 000 rub and more it is required to provide a notarized copy of the document.

Security papers/bonds (stock certificates)
  1. A letter of request signed by the Director and the Chief Accountant of the Customer. The letter of request is necessarily registered and assigned a number by the Director Secretary.
  2. Notarized copies of the Articles of Association or the other foundation document (according to the business structure).
  3. A notarized copy of State Registration Certificate of a legal body.
  4. A notarized copy of Certificate of Registration of a legal body with the Tax Authorities.
  1. Should the company’s activity be licensed, it is required to provide a notarized copy of the license for the activity.
  2. The Credit companies issuing security papers should provide notarized copies of the documents as follows:

6.1. A conclusion concerning an issue of the security papers including the mark of the registration body;

6.2. Description of the security papers (if the issue registration was followed by registration of the security papers);

6.3. A letter from the registration body confirming the state registration act specifying the volume of the registered issue, the quantity and the description of the registered security papers as well as the assigned individual state registration number and the registration date;

6.4. A report of the results of the security papers issue including the registration body mark, if required. (Note: if the credit company effects a few issue processes of security papers under an emitting campaign, there should be an individual conclusion concerning each issue). All security papers of one issue should be assigned a state registration number.  There is a single registration documents’ set, excluding conclusions about the issue, concerning all the issues of security papers.

  1. A properly constructed power of attorney, if required.
  2. A copy of the 2d and the 3d passport copies of an individual given a power of attorney.
  3. A copy* of the document confirming the Director’s (records, a resolution)** and the Chief Accountant’s (an order) authorities.

__________________________________________________________________________

* The Customer certifies the copies of the documents in the following order: “For a true copy. Capacity of a manager. Full name, signature, date, stamp”.

A multi page document is bound. The document pages are numbered, on the back side of the last page at the binding line there is a statement of certification as follows: “For a true copy. Totally __________ (the quantity given in writing) sheets are bound and numbered. Capacity of a manager. Full name, signature, date, stamp.

** In case of the order amounting to 1 000 000 and over rub. there should be provided a notarized copy of the document.

Security printing products excluding the security papers/bonds type
  1. A letter of request signed by the Director and the Chief Accountant of the Customer. The letter of request is necessarily registered and assigned a number by the Director Secretary.
  2. Notarized copies* of the Articles of Association or the other foundation document (according to the business structure).
  3. A notarized copy* copy of State Registration Certificate of a legal body.
  4. A notarized copy* of Certificate of Registration of a legal body with the Tax Authorities.
  1. Should the company’s activity be licensed, it is required to provide a notarized copy* of the license for the activity.
  1. A properly constructed power of attorney, if required.
  2. A copy of the 2d and the 3d passport pages of an individual given a power of attorney.
  3. A sample of the form signed by a Customer.
  4. A copy of the documents confirming the Director’s (records, a resolution)*** and the Chief Accountant’s authorities (an order) certified by the Customer**.

__________________________________________________________________________

* In case of the order amounting to 10 000 and over rub there may be provided the copies certified by a Customer instead of document notarized copies.

** The Customer certifies the copies of the documents in the following order: “For a true copy. Capacity of a manager. Full name, signature, data, stamp”.

A multi page document is bound. The document pages are numbered, on the back side of the last page at the binding line there is a statement of certification as follows: “For a true copy. Totally __________ (the quantity given in writing) sheets are bound and numbered. Capacity of a manager. Full name, signature, date, stamp.

*** In case of the order amounting to 1 000 000 and over rub. there should be provided a notarized  copy of the document.

The list of the documents submitted by:

An agent placing an order for security printing products excluding the security papers/bonds type
  1. A letter of request signed by the Director and the Chief Accountant of the Customer, registered and assigned a number by the Director Secretary.
  2. Notarized copies of the Articles of Association or the other foundation documents of the Customer and the Agent (according to the business structure).
  3. Notarized copies of State Registration of a legal body of the Customer and the Agent.
  4. Notarized copies of Certificate of Registration with the Tax Authorities of the Customer and the Agent.
  5. A copy of the Agreement between the Customer and the Agent certified by the Customer and the Agent*.
  6. Should the company’s activity be licensed, it is required to provide a notarized copy of the license issued by the Customer and/or the Agent for the activity.
  7. A properly constructed power of attorney, if required.
  8. A copy of the 2d and the 3d passport copies of an individual given a power of attorney.
  9. A sample of the form signed by the Customer.
  1. Copies of the documents certified by the Customer (the Agent)* confirming the authorities of the Director (a protocol, a resolution)** and the Chief Accountant (an order) of the Customer.

__________________________________________________________________________

* The Customer (the Agent) certifies the copies of the documents in the following order: “For a true copy. Capacity of a manager. Full name, signature, data, stamp”.

A multi page document is bound. The document pages are numbered, on the back side of the last page at the binding line there is a statement of certification as follows: “For a true copy. Totally __________ (the quantity given in writing) sheets are bound and numbered. Capacity of a manager. Full name, signature, date, stamp.

** In case of the order amounting to 1 000 000 and over rub. there should be provided a notarized certified copy of the document.

The list of the documents submitted by an individual entrepreneur to place an order
  1. A letter-request signed by the Director and the Chief Accountant of the Customer. The letter-request is necessarily registered and assigned a number by the Director Secretary.
  2. A notarized* copy of Certificate of State registration of an individual as a private entrepreneur.
  3. A notarized* copy of Certificate of Registration with the Tax Authorities.
  4. A copy of the 2d and the 3d passport pages of a private entrepreneur.
  5.  Should the company’s activity be licensed, it is required to provide a notarized* copy of the license for the activity.
  6. A properly constructed power of attorney, if required.
  7. Copies of the 2d and the 3d passport pages of an individual given a power of attorney.

__________________________________________________________________________

* In case of the orders amounting to 10 000 and over rub. it is possible to provide the copies certified by the Customer instead of notarized copies.

The Customer certifies the documents’ copies in the following order: “For a true copy. Capacity of a manager. Full name. Signature, date, stamp”.

A multi page document is bound. The documents’ sheets are numbered, on the back sheet side at the binding line there is a statement of certification as follows: «For a true copy. Totally bound and numbered ______________(the quantity in writing). Capacity of a manger. Full name. Signature, date, stamp.